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Rental expense tracker

Updated 2026-09-11 · Not tax advice

A rental expense tracker that helps at tax time maps each payment to a property and to a Schedule E line — not to a homemade bucket like “misc.”

Ordinary expense groups on Schedule E

Part I uses these ordinary categories (see IRS Schedule E). Depreciation is a separate line. We do not compute it.

  • Advertising
  • Auto and travel
  • Cleaning and maintenance
  • Commissions
  • Insurance
  • Legal and other professional fees
  • Management fees
  • Mortgage interest
  • Other interest
  • Repairs
  • Supplies
  • Taxes
  • Utilities
  • Other (line 19)

How you track them here

You type the expense, pick a category, and tag the property. Cash books — what you paid, not accruals. No bank feed. Deposits are not expenses or rent while you hold them. The download rolls those categories into one column per property. Rental tax questions to take to your CPA is what to look into on each line.

See a sample repair on Oak Street. Try it free.

RentLedger.pro — web books + Schedule E file included, no bank login, for US DIY landlords.

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